​​Privacy Policy

Effective Date: 04/01/2023

 

 

Modern Administration Systems, LLC (“Modern Admin,” “we”, “our”, “us”) provides this privacy policy (“Privacy Policy”) because we know that you care about how your information in collected, used, shared and retained. This Privacy Policy applies to information collected when you visit our website available at www.easyadminsoftware.com (the “Website”) and access and/or use our EasyAdmin Services (the “Services”).

 

Description of Users and Acceptance of Terms

This Privacy Policy applies to visitors to the Website, who view only publicly-available content (the “Visitors”) and clients who have signed up to access and use our Services (the “Clients”).

 

By visiting our Website, Visitors are agreeing to the terms of this Privacy Policy and the accompanying Terms of Use.

 

By accessing, and/or using the Services, each Client is agreeing to the terms of this Privacy Policy and the applicable agreement between Modern Admin and the Client for the access to the Services (the “Client Agreement”).

 

Capitalized terms not defined in this Privacy Policy shall have the meaning set forth in our Terms of Use (when such term concerns Visitors), or the Client Agreement (when such term concerns Clients).

 

What Information We Collect/Receive; the Purpose of Collection and Use

In the course of operating the Website and the Services, Modern Admin will collect (and/or receive) the following types of information. You authorize us to collect and/or receive such information and assume contractual responsibility for obtaining all consents as required under applicable laws and regulations.

 

Contact Information. We collect contact information on our Website when you subscribe to our newsletter, contact us or sign up to access and use our Services. Such contact information includes name, email address, mailing address, phone number, username, account number, and information about your business such as company name, company size and business type. We use this contact information to assess the needs of your business to determine suitable products, send you requested product or service information, register you or guests for an online event, respond to customer service requests, administer your account, send you a newsletter, respond to your questions and concerns, improve our Web site and marketing efforts, and conduct research and analysis.

 

Information Collected through the Services. In using our Services, Clients may provide and/or Modern Admin may collect certain information and data (as defined in the applicable Client Agreement) from Client’s use of the Services. Modern Admin uses such information and data in accordance with terms and conditions of the applicable Client Agreement. Modern Admin does not have any direct relationship with individuals whose personal information may be processed by Modern Admin as part of providing our Services to our Clients.

 

Testimonial Information. We display personal testimonials of satisfied customers on our Website in addition to other endorsements. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at info@modernadminsystems.com.

 

Other Information. In addition to the Contact Information and the Data, we may collect or receive additional information (the “Other Information”). Such Other Information may include:

• From Your Activity. In an ongoing effort to improve the Website and the Services we automatically collect certain information when visitors visit the Website and when Clients use the Services. This information consists of IP addresses, browser type and language, referring and exit pages and URLs, date and time, amount of time spent on particular pages, what sections of the Website visitors visit, and similar information concerning your use of the Website and the Services.

• From Cookies. Cookies are small packets of data that a website stores on the hard drive of your computer or mobile device to “remember” information about your visit. If you do not want us to place a cookie on your hard drive, you may be able to turn that feature off on your computer or mobile device. Please consult your Internet browser’s documentation for information on how to do this and how to delete persistent cookies. However, if you decide not to accept cookies from us, you may still use the Website and the Services, but your ability to use some features or areas of our Website and the Services may be limited. For more information on how we use cookies, please read our Cookie Policy.

• Third Party Analytics. We use one or more third–party analytics services (such as Google Analytics) to evaluate your use of the Website and the Services, compile reports on activity (based on their collection of IP addresses, Internet service provider, browser type, operating system and language, referring and exit pages and URLs, data and time, amount of time spent on particular pages, what sections of the Website you visit, number of links clicked while on the Website, search terms and other similar usage data), and analyze performance metrics. These third parties use cookies and other technologies to help analyze and provide us the data. By accessing and using the Website and/or the Services, you consent to the processing of data about you by these analytics providers in the manner and for the purposes set out in this Privacy Policy. For more information on these third parties, including how to opt out from certain data collection, please visit the sites below. Please be advised that if you opt out of any service, you may not be able to use the full functionality of the Website or the Services.

 

For Google Analytics, please visit: https://www.google.com/analytics

 

Social Media Widgets

Our Website includes social media features such as links to our various social media pages and widgets, such as the Share this button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our Website, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or

hosted directly on our Website. Your interactions with these features are governed by the privacy policy of the third party company providing it.

 

Information Collected by or Through Third-Party Companies

We may share Other Information about you with third parties for ad distribution and ad optimization (defined as the tailoring, targeting (i.e., behavioral, contextual, and retargeting), analyzing, managing, reporting, and optimizing of ads). These third parties may use cookies, pixel tags (also called web beacons or clear gifs), and/or other technologies to collect such Other Information for such purposes. Pixel tags enable us, and these third-parties, to recognize a browser’s cookie when a browser visits the site on which the pixel tag is located in order to learn which advertisement brings a user to a given site. You may opt-out of the tailoring of advertising based on information we collect. To learn more about the use of this information, or to choose not to have this information used by our providers or third party advertising partners by opting out, please visit the Network Advertising Initiative by clicking http://www.networkadvertising.org/managing/opt_out.asp.

 

Aggregate Data

In an ongoing effort to better understand our user, the Website, and the Services, we may analyze your information in aggregate form to operate, maintain, manage, and improve the Website and the Services. This aggregate information does not identify you personally. We may share this aggregate data with our affiliates, agents, and business partners.

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Modern Admin strictly does not sell any individual Customer Data to another customer or third-parties. If this changes in the future, Modern Admin will require explicit approval of a Policy update from the Customer, and that Customer’s data will be de-identified before being sold to any other party.

 

Onward Transfer to Third Parties

Like many businesses, we hire other companies to perform certain business-related services. We may disclose personal information to certain types of third party companies but only to the extent needed to enable them to provide such services. The types of companies that may receive personal information and their functions are: marketing assistance. All such third parties function as our agents, performing services at our instruction and on our behalf pursuant to contracts which require they provide at least the same level of privacy protection as is required by this Privacy Policy and implemented by Modern Admin. We may also disclose personal information to our affiliates in order to support marketing, sale and delivery of Services.

 

With regard to the Principle of Accountability for Onward Transfer, for example, we remain liable if our agent processes such personal information, unless we prove that we are not responsible for the event giving rise to the damage.

 

Opt-In to Certain Onward Transfers

We will not transfer your personal information to a third party acting as a controller without first providing you with information regarding the identity of such controller or the nature of such controller's business, and obtaining your opt-in consent. When we provide this information regarding requested disclosure, we will include instructions for how to grant consent.

 

We will not disclose your sensitive personal information to any third party without first obtaining your opt-in consent. When we provide this information regarding requested disclosure, we will include instructions for how to grant consent.

 

In each instance, please allow us a reasonable time to process your response.

 

Business Transfers

In the event of a merger, dissolution, reorganization or similar corporate event, or the sale of all or substantially all of our assets, we expect that the information that we have collected, including personal information, would be transferred to the surviving entity in a merger or the acquiring entity. All such transfers shall be subject to our commitments with respect to the privacy and confidentiality of such personal information as set forth in this Privacy Policy.

 

Disclosure to Public Authorities

We are required to disclose personal information in response to lawful requests by public authorities, including for the purpose of meeting national security or law enforcement requirements. We may also disclose personal information to other third parties when compelled to do so by government authorities or required by law or regulation including, but not limited to, in response to court orders and subpoenas.

 

Access to Personal Information and Your Choice

We acknowledge the individual’s right to access their personal information. If your personal information changes, you may correct, update, amend, remove, or ask to have it removed by making the change on your user account settings page, by emailing our Customer Support at info@modernadminsystems.com or by contacting us by telephone or postal mail at the contact information listed below. Upon request we will provide you with information about whether we hold, or process on behalf of a third party, any of your personal information. If you no longer desire our service please contact us directly. We will respond to your request within a reasonable timeframe. We may require payment of a non-excessive fee to defray our expenses in this regard.

 

Out of respect for your privacy, you may choose to stop receiving communications from us by following the unsubscribe instructions included in our emails, by emailing our Customer Support at info@modernadminsystems.com or express your preference by contacting us using the information listed below.

 

How We Protect Your Information

The security of personal information is important to us. When you enter sensitive information (such as log-in credentials) on our Website, we encrypt the transmission of that information using reasonable security. We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it from loss, misuse, and unauthorized access, disclosure, alteration and destruction, taking into account the risks involved in processing and the nature of such data, and in compliance with applicable laws and regulations. You should keep in mind, however, that no internet transmission is 100% secure or error-free. In particular, e-mail sent to or from the Website and/or the Services may not be secure, and you should therefore take special care in deciding what information you send to us via e-mail or other electronic means. If you have any questions about security on our Website, you can contact us at info@modernadminsystems.com.

 

 

Links to 3rd Party Sites

Our Website may contain links to third party websites. Modern Admin has no control over the privacy practices of such third party websites. If you submit personal information to any such third party websites, your information is governed by the privacy policies of such third party websites. We encourage you to carefully read the privacy policy of any third party websites you visit.

 

Retention of Personal Information

We will retain your personal information in a form that identifies you only for as long as it serves the purpose(s) for which it was initially collected as stated in this Privacy Policy, or subsequently authorized. We may continue processing your personal information for longer periods, but only for the time and to the extent such processing reasonably serves the purposes of archiving in the public interest, journalism, literature and art, scientific or historical research and statistical analysis, and subject to the protection of this Privacy Policy. After such time periods have expired, we may either delete your personal information or retain it in a form such that it does not identify you personally.

 

California Privacy Rights

Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to obtain certain information about the types of personal information that companies with whom they have an established business relationship (and that are not otherwise exempt) have shared with third parties for direct marketing purposes during the preceding calendar year, including the names and addresses of those third parties, and examples of the types of services or products marketed by those third parties. If you wish to submit a request pursuant to Section 1798.83, please contact Modern Admin via email at info@modernadminsystems.com.

 

In addition, Modern Admin does not monitor, recognize or honor any opt-out or do not track mechanisms including general web browser, “Do Not Track” settings and/or signals.

 

Children

Modern Admin does not knowingly collect information from children under the age of 13 through the Website and/or the Services. If you are under the age of 13, please do not provide any information through the Website and/or the Services. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce this Privacy Policy by instructing their children to never provide any information on this Website or any other web site without their permission. If you have reason to believe that a child under the age of 13 has provided information to Modern Admin through the Website and/or the Services, please contact us using the information in the Contact Us section of this Privacy Policy, and we will endeavor to delete that information from our databases.

 

Changes To This Privacy Policy

We may update this Privacy Policy to reflect changes to our information practices. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Website prior to the change becoming effective. By accessing the Website and/or the Services after we make any such changes to this Privacy Policy, you are deemed to have accepted such changes. Please refer back to this Privacy Policy on a regular basis. We encourage you to periodically review this page for the latest information on our privacy practices.